Job Title: Intake Coordinator
Employment Type: Temp-to-Hire
Location: Glendale / Denver, CO (100% In-Office)
Hours: Full-Time, Monday-Friday, 8:30 AM - 5:00 PM (30-minute unpaid lunch)
Pay Rate: $21.00 - $24.00 per hour

Position Overview

Ultimate Staffing is partnering with a client in the Glendale/Denver area to identify an experienced Intake Coordinator to support a growing home healthcare organization. This is a high-impact, front-line role that serves as a key point of contact during the admissions and intake process, ensuring accuracy, regulatory compliance, and compassionate support for patients and families during critical moments.

The ideal candidate will have a minimum of 2-3 years of intake or admissions experience, with a preference for candidates coming from home healthcare environments rather than hospital settings.

Key Responsibilities

• Accept and manage all inquiry calls related to skilled home health services, determining intake appropriateness in coordination with nursing and authorization teams
• Identify available staffing resources prior to accepting referrals
• Verify payer eligibility and reimbursement approval, including running Medicare and Medicaid eligibility on all referrals
• Ensure proper staffing by reviewing service orders and authorized care plans
• Partner closely with RN Coordinators to identify potential admission issues and review diagnoses, intake documentation, and physician orders
• Accurately input demographics and verify client address, contact information, and physical location at time of admission
• Communicate intake and admission details clearly with internal teams, caregivers, clients, and families
• Participate in clinical rounds and provide intake-related updates to the care team
• Stay current on payer contracts, updates, and authorization requirements
• Maintain accurate records of admissions, start-of-care timelines, staffing assignments, and follow-up documentation
• Track and document referrals that are not admitted for reporting and planning purposes
• Collaborate with marketing and business development teams to identify referral trends and address referral challenges
• Notify caregivers of orders to resume services following hospitalization
• Provide general clerical and administrative support to RN Care Coordinators as needed
• Maintain strict confidentiality and comply with all HIPAA regulations
• Perform additional duties as assigned, including light community development and marketing support

Minimum Qualifications

• High School Diploma or GED required
• Completion of a Medical Assistant program or prior medical administrative experience preferred
• 2-3 years of experience in intake, admissions, or staffing with progressive responsibility
• Strong computer proficiency and ability to learn healthcare systems and applications
• High degree of accuracy, attention to detail, and confidentiality
• Excellent data entry skills
• Strong analytical, problem-solving, and decision-making abilities
• Effective verbal, written, and listening communication skills
• Strong organizational, time management, and stress management skills
• Ability to work with a sense of urgency and meet deadlines
• Ability to work independently while also collaborating effectively as part of a team

Additional Information

• This is a temp-to-hire opportunity
• Role is 100% onsite in the Glendale/South East Denver area
• Interview process coordinated by Ultimate Staffing
• Background check required